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Title:  Distribution Coordinator

Date:  Nov 23, 2021

Mississauga, ON, CA, L5J 2Y3

Basic Function

Reporting to the Team Leader Warehouse and Packaging Operations, the Distribution Coordinator has lead responsibilities for the co-ordination of daily activities required to support the Ontario and Quebec package product business. This includes but is not limited to analysis and assessment of existing routing infrastructure for package deliveries, report carrier issues to transportation in regards to damaged or missing freight. This position will provide back-up dispatching support export container dispatching. Preparation of reports and presentations for internal and external meetings using PowerPoint, Excel and Word. 

Job Duties

  • Ongoing reviews of utilization of dedicated delivery system to improve service and reduce costs.
  • Provides back-up support for export container dispatch operations
  • Acts as a key interface with carriers and Customer Service regarding emergency delivery requests.
  • Review and coordinate packaged product returns from customers with carriers and Customer Service.
  • Responsible for maintaining adherence to our TLM and Quality programs as they relate to our package product operation

Package operations management:

  • Lead point of contact for resolution of daily carrier issues such as missing or damaged freight.
  • Obtain freight rates and coordinate shipments with the warehouse for emergency deliveries in Eastern Canada
  • Process and arrange all courier shipments
  • Administrative process review and analysis and implementation of improvement opportunities for Eastern Canada.
  • Working with carrier(s) and Transportation to identify and implement system improvements for package shipments
  • Month end reporting of warehouse volumes for all warehouse operations and custom exports
  • Complete daily product transfers from third party warehouse


  • Knowledgeable of dispatching processes and able to adapt to utilization of software to support operation.
  • Vacation coverage for dispatching function


  • Review and maintenance of TLM, ISO and TDG requirements for package shipments to ensure compliance by both carriers and the National Warehouse.
  • Review and process product returns, measuring quality, frequency and credits to customers


Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion


  • Minimum of 3 years of related Distribution or supply chain experience
  • Dispatch/Logistics experience/background preferred
  • SAP experience is an asset

Education Level

  • Post-secondary education however a combination of education and work experience may be required.
  • University degree preferred

Required Skills

  • Strong Computer skills
  • Analytical and problem solving skills
  • Ability to work independently with minimal supervision
  • Able to meet stringent deadlines
  • Strong interpersonal, organizational, communication and NAL skills
  • Strong focus on customer needs, quality standards, and distribution capabilities.
  • In depth understanding of Petro Canada’s TLM and Quality programs
  • Strong working knowledge of SAP and MS Office preferred
  • Lubricants product knowledge preferred

Work Conditions

  • Office based role within a manufacturing environment
  • Daily on site role

Our One HFC Culture:

Our one HFC Culture focuses on four key values of safety, integrity, teamwork and ownership.  They influence our decisions, shape our behaviors and keep us connected across the entire organization.  Safety is first.  We care about our people and work tirelessly to make sure they return home safely, every day.  Everything we do is done with integrity.  We encourage growth and exciting possibilities by championing a culture of teamwork and ownership.

About HollyFrontier Corporation

HollyFrontier Corporation, headquartered in Dallas, Texas, is an independent petroleum refiner and marketer that produces high value light products such as gasoline, diesel fuel, jet fuel and other specialty products. HollyFrontier owns and operates refineries located in Kansas, Oklahoma, New Mexico, and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. In addition, HollyFrontier produces base oils and other specialized lubricants in the U.S., Canada and Netherlands, and exports products to more than 80 countries. HollyFrontier also owns a 57% limited partner interest and a non-economic general partner interest in Holly Energy Partners, L.P., a master limited partnership that provides petroleum product and crude oil transportation, terminal line, storage and throughput services to the petroleum industry, including HollyFrontier Corporation subsidiaries.

Equal Opportunity Employer

HollyFrontier Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.

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